The Senior Project Coordinator (SPC) will work very closely with the Corporate Real Estate, Project Manager and other project stakeholders in the delivery of a variety of projects both large and small. The SPC is a partner in the successful delivery and tracking of Corporate Office and Financial Center renovation projects and new build projects across Canada.
Reporting and document Management
Creation of project set up and filing system
Status reporting on a weekly basis
Presentations of Data graphically
Coordination and attendance at project meetings capturing outcomes and action items
Coordination and reporting on close out processes ensuring control documents are collected and filed
Support in financial accounting of project, reconciliations and cost management
Attend project coordination and design meetings as requested and prepare addenda and meeting minutes.
Maintain an accurate up to date project log including project contact list/status reports/budget and schedule updates/contractor & supplier PO's confirmation/samples/change orders etc.
Track and report on KPI's and CSAT surveysProject Coordination
Responsible for obtaining furniture quote as per PM and track quotes. Issue and track the purchase orders and coordinate with the end user for installation
Coordination with IT Voice & Data for successful project completion
Supports the project team with various tasks to aid in the delivery of projects, which may include the management of smaller projects like sign installation, carpet and paint
Track project budgets and schedules as required for each project phase on assigned projects.
When directed by PM, act as a liaison with the project contractor's consultants and suppliers to expedite work
Coordination of Tender packages, receipt and award
Support the PM's on project deficiency resolution processes
Provide secondary contact support to the project stakeholdersCompetencies:
Strong organization and time management skills
Proficient level of communication and customer service skills
Ability to manage multiple conflicting priorities
Experience with Commercial Real Estate sector project management disciplines ie: relocation management, facility infrastructures, construction and renovation, furniture, engineering and consultants etc
Demonstrated problem solving ability and skills
Ability to manage multiple assignments simultaneously and work well in a "matix" organization
Work with a variety of Project Managers at any given time
Expertise in Microsoft business software in particular Excel, Word, and Powerpoint
Enterprise Services, Working better together.
Our teams are dedicated to providing the services and technology our business partners need to help customers achieve lifetime financial security. Through innovation and collaboration, we're striving to continually find new and better ways to bring value to Sun Life. Enterprise Services has employees in Canada, Ireland, the U.S. and Asia. We partner closely with groups and individuals throughout Sun Life Financial to provide products and services that deliver business value.
We thank all applicants for showing an interest in this position. Only those selected for an interview will be contacted.