There's never been a better time to join Triovest. As a fully integrated commercial real estate advisory company, we provide investment management services for income properties of $7.5 billion across Canada. As an employer of choice, we believe that the quality of our people connects directly with the quality of our work, and we place a high value on attracting and retaining exceptional individuals. At Triovest, we foster an exciting work environment with opportunities for growth and advancement – because your success is our success.
Take this opportunity to build upon your property management experience by joining Triovest as an Assistant Property Manager in our Toronto office.
Reporting to the General Manager your primary responsibilities include ongoing daily administrative functions including tenant filing, reviewing monthly rent roll billings to tenants, depositing rental cheques, processing tenant rental cash receipts and coding property invoices for payment.
As part of your varied duties as an Assistant Property Manager, you will:
Process preliminary monthly rent roll reports and communicate ongoing rental billing changes to tenants.
Prepare vacancy notices and arrears reports.
Deposit rental cheques to appropriate bank accounts, code tenant cheques, photocopy cheques and record cash receipts to tenant’s accounts.
Monitor and manage receivables and assist the Property Manager in rent collection, provide both verbal and written communication with tenants.
Prepare tenant receivable reports to Property Manager.
Process accounts payable invoices including administering invoice holdback where applicable, match invoices to approved purchase orders, respond professionally to various invoice payments inquires by property management staff or external vendors.
Prepare monthly accruals.
Assist in the preparation of construction related documents, including bid summaries and contracts, insurance and WSIB.
Coordinate and finalize building maintenance contracts, ensure compliance.
Assist in the preparation of quarterly management reports, including the updating of stacking plans.
Assist the Property Manager in the budget preparation of operating expenses and capital expenditure working documents.
Provide assistance to the Property Manager by keeping on top of deadlines/commitments and pro-active follow-up.
Assist in the organization of tenant functions/ events.
Liaise with tenants to resolve problems/complaints and requests.
Establish good working relationships with internal and external contacts such as tenants, contractors etc.
Overview of Service Connect reports to ensure tenant calls have been dealt with on a timely basis.
Success as an Assistant Property Manager calls for a solid professional background that includes:
A post-secondary College diploma and/or University degree in a related field.
Two years’ experience in commercial real estate or property management.
Proficiency in Microsoft Office and other property management applications.
Dedication to providing exceptional customer service, every day.
Proven organizational and multi-tasking skills.
Ability to cope with changing needs and deliver successful results within the time frame.
Strong communication skills both written and oral.
Self-motivated, professional and flexible.
Ability to work both independently and collaborate in a team.
If you are an experienced professional looking to share in the success of an industry leader, please send your resume to firstname.lastname@example.org.
We welcome applications from individuals who share our core values of Integrity, Teamwork, Accountability and Agility, and who welcome the opportunity to operate in an environment of transparency and professionalism, learn from their experiences and search for continuous improvement, create value for clients, tenants, colleagues and shareholder, and work together to deliver service excellence.
Career Level: Experienced
Years of Relevant Experience: 2 Years
Industry: Real Estate and Property Management
Job Function: Sales and Business Development